What paper should I use for company letterhead printing?

90 GSM uncoated bond paper is the standard for pre-printed letterhead — it is heavier than standard copier paper, feeds reliably through office printers, and feels professional. 100 GSM is a premium option for firms that want an especially substantial feel.

Can I print letterhead on the same paper as ordinary office documents?

Yes, but standard 80 GSM copier paper feels noticeably thin for letterhead. If you are printing letterhead specifically to impress clients or for official correspondence, stepping up to 90–100 GSM bond makes a real difference in how the letter is received.

Should I use coated (art) paper for letterhead?

No, if the plan is to run the sheets through an office laser or inkjet printer afterwards. Coated art paper prevents toner from fusing correctly and causes smearing with inkjet inks. Stick to uncoated bond or offset paper for pre-printed letterhead stock.

What legal details must appear on Indian company letterhead?

For private and public limited companies, the Companies Act requires the letterhead to show the company's registered name, registered office address, CIN, and phone number. GST number is also commonly included. Sole proprietorships and partnerships have no statutory format requirement but should include their GST registration if applicable.

How many letterhead sheets should I order at once?

For a small business, 250–500 sheets is a practical starting order — enough to last several months without storing excessive stock that will become outdated if your address or contact details change. Larger organisations typically order 1,000+ sheets per team.

How long does letterhead printing delivery take on Printster?

Delhi NCR receives orders in 4–7 working days; the rest of India in 7–10 working days, counted from the next working day after order confirmation. Payments are made online — no cash on delivery option is available.

How to Print Company Letterhead

To print branded company letterhead, design your letterhead template at A4 size with your logo, address, and brand colours, export as a print-ready PDF, and order from an online printer. Alternatively, print a stack of blank letterhead sheets and type letters onto them later — or have your letterhead pre-printed on quality bond paper for a professional look.

Printed letterhead communicates that your business is established and takes communication seriously. In an age of email, a physical letter on well-printed branded paper stands out — whether you are sending contracts, offer letters, official notices, or formal correspondence to clients, banks, or government offices. There are two common approaches to company letterhead. The first is pre-printed letterhead: you print stacks of blank sheets carrying just your logo, company details, and design elements, then feed those sheets into your office printer when typing letters. The second is printing complete letters — a fully designed document with letterhead already merged — which you can do on demand for smaller quantities. Both approaches are valid, and the right one depends on your print volume and how often your letterhead design changes. This guide covers file setup, paper choice, and how to order letterhead printing online with delivery across India.

Designing Your Letterhead Template

A well-designed letterhead has three zones:

Header: your company logo, name, tagline (optional). This anchors the page and is immediately visible. Keep it clean — avoid cramming multiple logos, slogans, or decorative borders.
Footer: registered address, phone, email, website, GST number, CIN (for companies), and any regulatory identifiers. A thin rule or brand-colour bar separating the footer from the body looks professional.
Body area: leave this completely empty on a pre-printed template — your office printer will fill it. Allow adequate margins (minimum 20 mm on all sides) so content has breathing room.

Set the document to A4 (210 × 297 mm). Add 3 mm bleed if the design has a colour element touching the page edge (a coloured header strip or border). Export as PDF with embedded fonts at 300 DPI.

Choosing Paper for Letterhead Printing

Paper quality dramatically affects the impression letterhead makes:

90 GSM bond paper: the standard choice for pre-printed letterhead. Slightly heavier than normal copier paper (80 GSM), feeds through office printers reliably, and feels noticeably better.
100 GSM bond: a premium step up — used by law firms, CA offices, and senior corporate communication.
80 GSM: acceptable for volume printing where cost is the main concern, but feels thin.

For letterhead intended to run through a laser printer or inkjet afterwards, avoid heavy-coated art paper — most office printers cannot fuse toner or set ink reliably on coated stocks.

Pre-Printed Letterhead vs. Complete Letter Printing

Pre-printed blank letterhead works best when:

Your correspondence volume is high and varies daily
Letters are composed in-house on a computer and printed immediately
Your address or team details change infrequently

Printing complete letters (letterhead + content merged) works best for:

Formal one-off documents (legal notices, bank correspondence, official certificates)
Small batches where professional quality matters more than speed
Situations where your office printer quality is not sufficient

Ordering Letterhead on Printster

Upload your blank letterhead PDF to Printster, select 90 GSM or 100 GSM bond paper (uncoated), choose your quantity — 100, 250, 500, 1000 sheets are typical — and place the order. Printster delivers to Delhi NCR in 4–7 working days and across the rest of India in 7–10 working days from the next working day. Payment is online via card, UPI, or net banking.

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Frequently asked questions

What paper should I use for company letterhead printing?: 90 GSM uncoated bond paper is the standard for pre-printed letterhead — it is heavier than standard copier paper, feeds reliably through office printers, and feels professional. 100 GSM is a premium option for firms that want an especially substantial feel.
Can I print letterhead on the same paper as ordinary office documents?: Yes, but standard 80 GSM copier paper feels noticeably thin for letterhead. If you are printing letterhead specifically to impress clients or for official correspondence, stepping up to 90–100 GSM bond makes a real difference in how the letter is received.
Should I use coated (art) paper for letterhead?: No, if the plan is to run the sheets through an office laser or inkjet printer afterwards. Coated art paper prevents toner from fusing correctly and causes smearing with inkjet inks. Stick to uncoated bond or offset paper for pre-printed letterhead stock.
What legal details must appear on Indian company letterhead?: For private and public limited companies, the Companies Act requires the letterhead to show the company's registered name, registered office address, CIN, and phone number. GST number is also commonly included. Sole proprietorships and partnerships have no statutory format requirement but should include their GST registration if applicable.
How many letterhead sheets should I order at once?: For a small business, 250–500 sheets is a practical starting order — enough to last several months without storing excessive stock that will become outdated if your address or contact details change. Larger organisations typically order 1,000+ sheets per team.
How long does letterhead printing delivery take on Printster?: Delhi NCR receives orders in 4–7 working days; the rest of India in 7–10 working days, counted from the next working day after order confirmation. Payments are made online — no cash on delivery option is available.